Privacy Policy

1. Introduction

The Cyprus Olympic Games Participants Association (CSOA) (“we,” “us,” “our,” “organization”) is committed to protecting your privacy and ensuring that your personal data is processed in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR). This Privacy Policy explains how we collect, use and protect your personal data when you visit our website or contact us.

2. Data We Collect

We do not collect personal data from visitors to our website, except for:

• Data automatically collected by Google Analytics or similar services (such as IP addresses , device information and website usage statistics).
• Data voluntarily provided through our online forms when:
• An application for the OLY qualification is submitted.
• Contact us via email or contact form.

3. How We Use Your Data

We use the collected data exclusively for the following purposes:

• For the examination and processing of applications for the OLY qualification.
• For answering queries via the contact form or email.
• To monitor website traffic and improve the user experience through Google Analytics.

We do not use personal data for marketing purposes, nor do we share, sell or rent it to third parties.

4. Legal Basis for Processing

The processing of your personal data is based on one or more of the following legal bases:

• Legitimate interest: to facilitate communication with those who contact us.
• – Consent: when users voluntarily provide their data through online forms.
• – Legal Obligation: where compliance with legal provisions is required.

5. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes described in this policy or as required by law. When no longer necessary, the data is securely deleted or anonymised.

6. Protection & Data Security

We take appropriate technical and organisational measures to ensure the protection of personal data against unauthorised access, alteration, disclosure or destruction. However, no online service is 100% secure and we cannot guarantee absolute security.

7. Third Party Services

Our website may use the Google Analytics or similar tools to collect anonymous usage statistics. These services may use cookies for traffic analysis. Users can manage the settings of cookiesthrough their browser.

8. Your rights under the GDPR

As a data subject, you have the following rights under the GDPR:

• Right of Access: to request a copy of the personal data we hold.
• Right to rectification: to request the correction of inaccurate or incomplete data.
• Right of Deletion: Request the deletion of your personal data, subject to legal obligations.
• Right to restriction of processing: Request the restriction of the processing of your data.
• Right to Data Portability: to request the transfer of your data to another organisation.
• Right to object: to object to the processing of your data on the basis of legitimate interest.

To exercise these rights, please contact us at cyprus@olympians.org.

9. Contact details

If you have any questions about this Privacy Policy or our processing of your personal data, please contact us:

Cyprus Association of Olympic Games Participants (CSOA)
Lefkotheou Indoor Stadium
Lefkotheou Street
2400, Engomi
Nicosia, Cyprus
Email:cyprus@olympians.org
Phone: +357 99041493

10. Policy Updates

This Privacy Policy may be updated periodically. Any changes will be posted on this page with an updated effective date. We recommend that users check this policy regularly.

Last update: 19.03.2025